• Kyed Silverman posted an update 2 months, 1 week ago

    In fact every user who may have learned to utilize PTs have noticed a huge surge in their productivity. Not merely because of the speed of making reports but by the quick insights you can get from large data sets.

    Should you present a written report of Sales by Product through Region and someone ask you, suppose… You would say permit me to open the file and drag-and-drop it at this time.

    Allow me to share the professionals of why you should use Pivot Tables

    – Summarizes 1000s of rows within minutes.

    – Changes customized for specific cultures of report by simply dragging and dropping.

    – Formats your report quickly.

    – Slices and dices your flat table by category.

    – Allows you to add calculated columns.

    – No formulas needed (at least you employ calculated fields).

    – Doesn’t consume enough memory resources.

    – Formats data able to be analyzed.

    – Permits you to connect with external databases: OLAP, SQL server, Access, etc.

    Listed here are the negatives of why you should not use Pivot Tables

    – Doesn’t let you begin to see the supply of values reported like formulas (by pressing F2). Anyone really wants to see the location where the data originated in for them to easily confirm the formula.

    – Doesn’t offer flexibility to set up customized reports in cells.

    – Will not refresh the outputs immediately if the backend list changes.

    – Clutters the workbook in case there are dozens of little Pivot Tables everywhere.

    – Occupies space within the worksheet.

    – Doesn’t offer easiness of moving the results across the worksheet.

    – Won’t let edit calculated fields directly inside the cells.

    – Offers limited supported functions in calculated fields.

    Conclusion. I’m a fan of Pivot Tables but I am keen on Lookup formulas too. If you are searching for what-ifs calculations by changing the inputs, data Lookup formulas will be a good option. On the other hand, Should your input info is relatively static nevertheless, you need to do what-if analysis with drill-down, then Pivot Tables make the perfect choice. Unfortunately, the limited aggregate functions obtainable in a Pivot Table, the impossibility to embed outputs in other formulas as well as the limited functions supported in a calculated field make utilization of formulas unavoidable.

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